Regulations Governing the Administration of Shareholder Services of Public Companies Article 44-10
When a company convenes a shareholders' meeting with video conferencing, it shall outsource the video conferencing related matters.Entities engaged to handle the video conferencing related matters under the preceding paragraph shall be limited to shareholder services agents under Article 3, paragraph 1 or the centralized securities depository enterprise, and shall meet the following requirements:1. Have at least three dedicated information professionals.2. The video conferencing platform shall be equipped with functions for shareholder registration, registration for participation in video conferencing, sign-in, watching of live broadcast, asking questions, voting, counting votes, and information disclosure, as well as identification and security mechanisms for shareholders exercising voting rights, and shall have obtained documentation of certification under an international standard of information security management.3. The video conferencing platform shall be equipped with on-site and remote backup mechanisms.4. When the video conferencing platform involves the collection, processing, use, or international transmission of personal data, the company shall formulate a security plan for personal data protection and provide documentation of personal data protection related certification.The entity engaged to handle video conferencing matters shall formulate an information security management policy and report it, together with the relevant documents proving qualification under the preceding paragraph, to this Commission for recordation, before it may begin to handle video conferencing related matters.An entity that has already been engaged to handle video conferencing matters prior to the issuance of the 4 March 2022 amendments to these Regulations shall report to this Commission for recordation under the preceding paragraph within 6 months from the date of issuance of the amendments to these Regulations. An entity that fails to complete recordation by that deadline may not accept any engagement to handle video conferencing matters.An entity engaged to handle video conferencing matters shall every year report the audit results of the certification of compliance with the international standard of information security management under paragraph 2, subparagraph 2 to this Commission for recordation.An entity engaged to handle video conferencing matters may not simultaneously, for the same company, accept engagement to handle shareholder services matters or serve as a shareholders' meeting proxy solicitor, proxy agent, or person engaged to handle proxy solicitation matters.
中文原文 公開發行股票公司股務處理準則第44-10條
公司召開股東會視訊會議，其視訊會議相關事務應委外辦理。
前項受託辦理視訊會議事務者以第三條第一項規定之代辦股務機構或證券集中保管事業為限，並應符合下列規定：
一、設有三人以上專任之資訊專業人員。
二、視訊會議平台應具備股東註冊、登記、報到、觀看直播、提問、投票、計票、資訊揭露之功能，與股東行使表決權身分識別及安全機制，並應取得資訊安全管理國際標準之認證證明文件。
三、視訊會議平台應具備同地、異地備援機制。
四、視訊會議平台涉及個人資料之蒐集、處理、利用或國際傳輸時，應制定個人資料保護之安全性計畫及提供個人資料保護相關認證之證明文件。
受託辦理視訊會議事務者，應制定資訊安全管理政策，並檢具前項相關資格證明文件，報本會備查後，始得辦理視訊會議相關事務。
本準則中華民國一百十一年三月四日修正發布前已受託辦理視訊會議事務者，應於本準則修正發布日起六個月內依前項規定報本會備查，屆期未完成備查者，不得受託辦理視訊會議事務。
受託辦理視訊會議事務者，每年應將符合第二項第二款規定之資訊安全管理國際標準認證之稽核結果報本會備查。
受託辦理視訊會議事務者，不得同時受託辦理股務事務，或擔任股東會委託書徵求人、受託代理人或代為處理徵求事務者。
前項受託辦理視訊會議事務者以第三條第一項規定之代辦股務機構或證券集中保管事業為限，並應符合下列規定：
一、設有三人以上專任之資訊專業人員。
二、視訊會議平台應具備股東註冊、登記、報到、觀看直播、提問、投票、計票、資訊揭露之功能，與股東行使表決權身分識別及安全機制，並應取得資訊安全管理國際標準之認證證明文件。
三、視訊會議平台應具備同地、異地備援機制。
四、視訊會議平台涉及個人資料之蒐集、處理、利用或國際傳輸時，應制定個人資料保護之安全性計畫及提供個人資料保護相關認證之證明文件。
受託辦理視訊會議事務者，應制定資訊安全管理政策，並檢具前項相關資格證明文件，報本會備查後，始得辦理視訊會議相關事務。
本準則中華民國一百十一年三月四日修正發布前已受託辦理視訊會議事務者，應於本準則修正發布日起六個月內依前項規定報本會備查，屆期未完成備查者，不得受託辦理視訊會議事務。
受託辦理視訊會議事務者，每年應將符合第二項第二款規定之資訊安全管理國際標準認證之稽核結果報本會備查。
受託辦理視訊會議事務者，不得同時受託辦理股務事務，或擔任股東會委託書徵求人、受託代理人或代為處理徵求事務者。