The Implementation Regulation for the Management of Electronic Storage of Records Article 2

The terms used in this Regulation are defined as follows:1. Electronic storage: refers to the records processed by electronic equipment such as computers or automated machines and stored in digital format.2. Original files: refers to original records processed and stored in electronic format.3. Electronic media: refers to the media used for the electronic storage, including tapes, floppy disks and CD-ROMs.4. Electronic audio-visual files: refers to original files that are digitized into image or sound data and stored in electronic media.5. Original electronic audio and video files: refers to the image or sound data which are directly digitized from the original file and stored in electronic media for preservation.6. Electronic audio and video file duplicates: refers to the original version of the electronic audio and video file which are duplicated by software and stored in electronic media for retrieval or access of the image or sound data.7. Certification: refers to the process by which the records management agency certifies that the contents of electronic audio and video file and their copies are identical to the contents of the original files.8. Encryption: refers to the use of mathematical algorithms or other methods to process electronic audio and video files in a garbled manner.9. Backup: refers to copying the file contents to another storage medium under the original technical environment.10. Migration: refers to the operation procedure in which the software and hardware of the information system are outdated or invalid, and the software and hardware formats need to be converted so that they can be read in the future.