Regulation on the Retention Periods and Destruction of Agency Records Article 7

For a temporary record that has been converted to microfilm, electronic format, or some other format for the purpose of storage, the agency should file information showing that retention measures have been adopted which ensure that the reproduced and stored record can be effectively accessed, and the retention period for its original may be amended under the following conditions:1.The retention period is not for more than twenty years.2.The record is classified as one to be destroyed in accordance with regulation.A retention period amended in accordance with the preceding paragraph shall not be less than one-half of the statutory period, and shall be rounded up to the nearest whole number.After a retention period has been amended in accordance with the first paragraph, once the central archives competent authority has approved destruction of the record's original, the reproduced and stored record shall be made available for access, and shall be retained for at least as long as the record's retention period as originally set. After the originally set retention period expires, once the plan to destroy the reproduced and stored record has been submitted to the central archives competent authority for reference, the original may be destroyed.