Regulation on the Electronic Exchange Operations of Official Documents of Government Agencies Article 7
The procedures and matters for the electronic exchange of official documents dispatching are as follows:1.Before the electronic exchange of official documents, the documents shall be proofread to remove all errors. If the documents are printed out, a duplicate original may also be produced, and shall accompany the first original when the latter is either returned to the case officer or be filed.2.The documents dispatch officer shall input an identification code, a password, or some other means of identification, and shall use the computer system to verify a match before carrying out the documents dispatch operation.3.The documents dispatch officer shall check messages already dispatched by the computer system.4.If the official documents recipient have both electronic exchanges and non-electronic exchanges, a list of them should be listed for identification.5.After electronic exchange, the original official documents may be stamped "Electronically Exchanged" and filed.6.After official documents have been transmitted through an electronic exchange procedure, the computer system shall be reviewed no later than the following day to check the result of the documents dispatch, and any necessary actions shall be taken. The documents dispatching agency may as necessary archive the transmitted official documents and record of dispatch.
中文原文 機關公文電子交換作業辦法第7條
機關公文電子交換作業發文處理程序及應注意事項如下：
一、公文於電子交換前應先校對無誤，經列印者並得做成抄本（件），併同原稿退件或歸檔。
二、發文作業人員應輸入識別碼、通行碼或其他識別方式，於電腦系統確認相符後，始可進行發文作業。
三、檢視電腦系統已發送之訊息。
四、行文單位兼有電子交換及非電子交換者，應列示其清單，以資識別。
五、電子交換後，得於公文原稿標明「已電子交換」戳記，並辦理歸檔。
六、透過電子交換之公文，至遲應於次日在電腦系統檢視發送結果，並為必要之處理。
發文機關得視需要，將所傳遞公文及發送紀錄予以存證。
一、公文於電子交換前應先校對無誤，經列印者並得做成抄本（件），併同原稿退件或歸檔。
二、發文作業人員應輸入識別碼、通行碼或其他識別方式，於電腦系統確認相符後，始可進行發文作業。
三、檢視電腦系統已發送之訊息。
四、行文單位兼有電子交換及非電子交換者，應列示其清單，以資識別。
五、電子交換後，得於公文原稿標明「已電子交換」戳記，並辦理歸檔。
六、透過電子交換之公文，至遲應於次日在電腦系統檢視發送結果，並為必要之處理。
發文機關得視需要，將所傳遞公文及發送紀錄予以存證。