Enforcement Rules of the Implementation Act of Substitute Services Article 8

After a general substitute service draftee is assigned to a service unit, the requisition agency shall complete the registration of the draftee’s service unit on the Substitute Services Information Management System within fifteen days and produce a service register control list of general substitute service draftees, which shall be sent to the competent authority for implementation of control and changes management. After a R&D or industry training substitute service draftee is assigned to a hiring unit, the hiring unit shall produce a list of R&D or industry training substitute service draftees, which shall be sent to the competent authority for implementation of control and changes management.The requisition agencies and hiring units shall produce a retired list three months before the expiry of the term of substitute service and submit it to the competent authorities for approval. The competent authorities shall produce the certificate of discharge, pursuant to Paragraph 5, Article 7 of the Act, to be issued by the requisition agencies or hiring units to the substitute service draftees when they are discharged.
中文原文 替代役實施條例施行細則第8條
需用機關應於一般替代役役男分發至服勤單位後十五日內,於替代役管理資訊系統完成役男服勤單位(處所)登錄,並實施列管及異動管理;用人單位應於研發或產業訓儲替代役役男分發至用人單位後,繕造研發或產業訓儲替代役役男管理名冊,送主管機關實施列管及異動管理。
需用機關及用人單位應於替代役役男服役期滿前三個月,造具退役名冊,函送主管機關核定;主管機關依本條例第七條第五項規定製作之替代役退役證明,於服役期滿時,由需用機關或用人單位轉發。

English translation for reference only; the Chinese text prevails. Not legal advice.