Regulations Governing Securities Investment Trust Fund Beneficiaries Meetings Article 19

Matters put to resolution at a beneficiaries meeting shall be written up in meeting minutes, and the chairperson shall affix his or her signature or seal thereupon. Within 30 days after the meeting, the convener shall deliver the meeting minutes to the FSC, the SITE, beneficiaries, and the fund custodian institution or trust supervisor, with a copy forwarded to the SITCA.The meeting minutes of the preceding paragraph shall record the year, month, day, and venue of the meeting, as well as the chairperson's full name, and method of deciding resolutions. The minutes shall also record the meeting's main points and the results thereof, and shall be retained in perpetuity as long the security investment trust fund continues to exist.The meeting minutes shall be retained at the SITE together with the sign-in book for beneficiaries in attendance, register of beneficiaries that mailed back written documents (including ballots), and the proxy cards of proxy agents in attendance. However, where a beneficiaries meeting is convened in writing, a sign-in book for beneficiaries in attendance need not be included.