Regulations Governing the Administration of Shareholder Services of Public Companies Article 12
Documents and forms utilized by a company during the process of handling shareholder services shall be stored in accordance with the following provisions after the affair has been completed:1. Shareholders register, registry of lost stock certificates, shareholder specimen chop, voucher for issuance of rights issue stock, and minutes of the shareholders meeting shall be stored permanently.2. Voucher for issuance of cash dividends shall be stored for at least five years.3. Other documents and forms utilized during the handling of shareholder services shall be stored for at least three years. However, copies of identity card, replaced voided stock certificates, and stock owners list maintained and sent by centralized securities depository enterprises may be stored for one year.4.The attendance list bearing the signatures of the shareholders present at the shareholders meeting and the powers of attorney of the proxies shall be kept for a period of at least one year. However if a lawsuit has been instituted by any shareholder in accordance with the provisions of Article 189 of the Company Act, the documents shall be kept by the company until the conclusion of the litigation.
中文原文 公開發行股票公司股務處理準則第12條
公司處理股務作業所使用之書表文件，應於處理程序終了後，依下列規定年限保存之：
一、股東名簿、股票掛失登記表、股東印鑑卡、增資股票發放領據及股東會議事錄，應永久保存。
二、現金股利發放領據，至少保存五年。
三、其他股務作業所使用之書表文件，至少保存三年。
但身分證影本，換發作廢股票及證券集中保管事業所送集保戶股票所有人名冊，得僅保存一年。
四、股東會出席股東之簽名簿及代理出席之委託書，其保存期限至少為一年。
但經股東依公司法第一百八十九條提起訴訟者，應保存至訴訟終結為止。
一、股東名簿、股票掛失登記表、股東印鑑卡、增資股票發放領據及股東會議事錄，應永久保存。
二、現金股利發放領據，至少保存五年。
三、其他股務作業所使用之書表文件，至少保存三年。
但身分證影本，換發作廢股票及證券集中保管事業所送集保戶股票所有人名冊，得僅保存一年。
四、股東會出席股東之簽名簿及代理出席之委託書，其保存期限至少為一年。
但經股東依公司法第一百八十九條提起訴訟者，應保存至訴訟終結為止。