Enforcement Rule of the Archives Act Article 6

In subparagraphs 1 to 7 of Article 7 of the Act, the records management terms are defined as follows:1.To check shall mean to examine and receive the records which are filed by the records management division or a records manager.2.To classify shall mean to classify records into proper classification items according to their types or situations, and create proper titles for these records.3.To catalog shall mean to describe the content and characteristic of the records in accordance with the Record Cataloging Rule and then to compile into the records catalogs.4.To preserve shall mean to arrange records in sequence, to store them by binding the originals together, or making copies by microfilming, digitizing or other methods , and to keep them in separate storage properly.5.To retrieve shall mean the process whereby an agency, due to internal or inter-agency operational needs, submits an application to request or requisition records, which are then provided by the records manager, upon approval from the responsible authority.6.To dispose shall mean to examine each records by using records catalogs and then to destroy or transfer records or to take other necessary disposal measures when the record retention periods have expired or when the transfer dates for permanent records have arrived.7.Security maintenance shall mean to take protective measures to maintain security and integrity of records, prevent records from damage, deterioration, destruction, or theft and to prevent their contents from becoming unreadable or unidentifiable, and for damaged records it shall mean the taking of restoration measures.