Regulation on the Management of Classified Records Article 4

When classified records are filed, the officer in charge shall seal them in an exclusive envelope. On the cover of such envelope, the officer in charge shall specify the name of the division, file number of the issuer, subject or name of the file, classification number, pages, quantities, number of attachments, starting and ending dates of the records in the files, retention period, classification levels and duration of confidentiality, or the conditions declassification. After affixing a name or title seal on the envelope, the records shall be sent to the responsible records management division for filing. The subject or name of the file may be presented by a code or a pseudonym.If necessary, each government agency may design an exclusive envelope in uniform format with reference to the examples designed by the central archives competent authority.When the records manager checks classified records, he/she shall only check the items specified on the cover and shall not open the seal. If the items stated in the cover are incomplete, the records shall be returned to be corrected.